NEW CHURCH ELECTORAL ROLL 2019
Join the Electoral Roll
Thank you for looking into joining the Electoral Roll for the St J’s Group of churches comprising the parishes of Peasedown St John, Wellow and Foxcote with Shoscombe.
The electoral roll is the Church of England’s official register of who worships with us here at The St J’s Group. 2019 sees the preparation of new church electoral rolls, which means that everyone must come off the roll and re-apply. This takes place only once in every six years.
If you worship regularly with us over the last six months, we would love to encourage you to sign-up to new church electoral roll.
The new church electoral roll opens on Sunday 3rd March and ends on Friday 22nd March 2019 (please read the Privacy Notice below before applying to be on the church electoral role).
The Annual Parochial Church meetings are being held on Sunday 7th April at:
10am - St. Julian’s Wellow
11.15am - St. Julian’s Shoscombe
4.30pm - Peasedown Youth Hub
FREQUENTLY ASKED QUESTIONS
WHY HAVE AN ELECTORAL ROLL?
It is your parish church register of electors. It is the list of those qualified to attend and to vote at the Annual Parochial Church Meeting where the elections take place for the Parochial Church Council and the parish’s representatives on the Deanery Synod.
Any person is entitled to attend the Annual Church Parochial Meeting but only those on the electoral role may raise any question of parochial or general church interest.
HOW DO I JOIN THE ELECTORAL ROLL?
You can join the electoral roll online by clicking on the button above.
Alternatively you can complete a paper form and return it the the church office.
WHAT DIFFERENCE DOES IT MAKE?
By enrolling you become a voting member of the Church of England and so help to ensure that all the synodical councils of the Church – the Parochial Church Council, the Deanery Synod, the Diocesan Synod, and the General Synod – are fully representative of its members.
Synodical government gives an opportunity for partnership between bishops, clergy, and laity in the life of the Church.
First, the system is intended to enable church people at every level to be in touch with the Church as a whole and to play their part in decision-making.
Secondly, the system is intended to ensure that the laity have their place in every aspect of church life, including its doctrine and service.
THE ELECTORAL ROLL ASKS IF I’M A RESIDENT IN THE PARISH. HOW DO I KNOW?
You can use the Church of England’s Parish Finder to determine whether your home address falls within the parish boundaries or not.
I STILL HAVE QUESTIONS!
ELECTORAL ROLL PRIVACY NOTICE
Who are we?
Rob Bubyer (Church Electroal Role Officer) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Why do we process your personal data?
We use the personal data you provide on the electoral roll application form to enable us to manage, maintain and publish the electoral roll in accordance with Church Representation Rules (CRR) to:
determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the Parochial Church Council deanery, diocesan and general synods where applicable;
calculate the number of representatives who may be elected to each of these synods in the following year;
undertake a review and revision of the electoral roll as necessary; and
publish your name and address, by exhibiting the roll in the parish church or the church website.
What is the lawful basis for processing your personal data?
1. Processing for the purpose of determining eligibility, creating the electoral roll and use of the roll to calculate numbers for election to synod is necessary for compliance with a legal obligation. The processing is a statutory requirement imposed by the Church Representation Rules, which means that you must give us this information if you want to be included on the electoral roll.
2. Processing for the purpose of determining eligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to members the Church of England in connection with its purposes.
3. Processing for the purpose of publishing the electoral roll relates to personal data which are manifestly made public by the data subject. When you apply to have your name added to the church electoral roll, the automatic legal consequence as stated in the CRR, (Part I Formation of the Roll 1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is that your name and address will be published, and by submitting your application form you are making that data public.
Sharing your personal data
Your personal data will be shared within the institutional Church of England and with the general public.
How long do we keep your personal data?
We keep your personal data for 6 years after a complete review of the electoral roll.
Your rights and your personal data
Unless subject to an exemption you have the following rights with respect to your personal data:
The right to request a copy of your personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data be erased where it is no longer necessary for us to retain such data;
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
The right to object to the processing of your personal data for direct marketing and to have that processing stopped;
The right to lodge a complaint with the Information Commissioners Office.
Rob Bubyer. Tel: 01761 300410. Email: email@example.com. Address: The Vicarage, Church Road, Peasedown St. John. BA28AA.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.